Description

Position Summary: 

The Business/ Operations Manager plays a critical role in ensuring the financial and operational stability of YANC. This position oversees day-to-day business operations, financial management, and administrative processes to support the organization’s mission. The ideal candidate is a detail-oriented professional with experience in nonprofit financial management, human resources, and office administration. 

Key Responsibilities: 

Financial Management: 

•       Manage day-to-day accounting, including accounts payable/receivable, payroll, and expense tracking.
•       Prepare monthly, quarterly, and annual financial reports for management, finance committe and the board.
•       Assist with budgeting and financial forecasting.
•       Ensure compliance with nonprofit regulations (IRS, state filings, grants requirements).
•       Monitor cash flow and financial health of the organization.
•       Assist in semi-annual audits and tax filings in coordination with external accountants. 

Arts Programming Support (in coordination with program staff)  

• Work closely with program teams to provide administrative and operational support for Young Audiences arts programming.
•  Assist with scheduling, logistics, and coordination of arts assemblies, residencies, and workshops.
• Create and maintain accurate records, including contracts and invoices, for all program engagements using Salesforce
• Coordinate with schools and school districts and other bureaucratic entities to ensure compliance for contracts 
•  Manage artist payment procedure, distributing invoices and timecards to and managing invoices from artists, entering relevant information into artist payment worksheets, and filing paperwork once payment is complete
• Manage payments from schools and venues, creating and distributing contracts and invoices, monitoring payment and non-payment and tracking down late payments 

Operations & Administration: 

•       Oversee office operations, including vendor management, contracts, and facilities.
•       Track grant budgets, prepare financial reports for funders, and monitor compliance.
•       Support development team in donor reporting and fundraising operations.
•       Maintain donor database and financial records related to contributions.
•       Maintain organizational policies and procedures; recommend improvements.
•       Ensure proper documentation and record-keeping (contracts, personnel files, grant documents).
•       Support HR functions such as onboarding, staff records, and benefits administration
•       Manage financial and administrative software (QuickBooks, CRMs, payroll systems).
•       Ensure data integrity, security, and proper usage of office/financial systems.

 How to Apply: 

Interested candidates should submit a resume and cover letter to jobs@ya-nc.org with the subject line “Business Manager Application – [Your Name]”. 

JOB POSTING AND APPLICATIONS CLOSE ON WEDNESDAY, NOVEMBER 5, 2025

Applications will be reviewed on a rolling basis until the position is filled. 

Requirements

Qualifications & Skills:

Minimum of 3-5 years of experience in financial or business management, preferably in a nonprofit setting. 

Strong knowledge of QuickBooks, Salesforce and financial software.

Excellent organizational and communication skills.

Ability to work independently and collaboratively in a mission-driven environment.

Passion for arts education and youth development is a plus.